What to Expect: Fact Sheet
TAD facilitates the completion and tracking of Material Transfer Agreements (MTA(s)) for materials transferred in and out of the NIH. A party interested in requesting a material must contact the material provider directly before initiating an MTA in TAD. TAD does not provide a catalogue of available materials.
Users have the option of using several built-in MTA templates. TAD automatically generates the agreement document based on the template without the need to upload agreements to the system.
Below are the MTA templates available in TAD:
Simple Letter Agreement (SLA)
Material Transfer Agreement for the Transfer of Organisms (MTA-TO)
Human Material Transfer Agreement (HM-MTA)
National Center for Advancing Translational Sciences (NCATS)
Uniform Biological Material Transfer Agreement (UBMTA)
In order to use the UBMTA, organizations must sign the UBMTA Master Agreement and file it with the Association of University Technology Managers (AUTM). Once organizations have signed the Master Agreement, they can transfer materials using the UBMTA Implementing Letter.
To become a UBMTA Signatory, download the Master Agreement, then print, complete, sign and mail it to: AUTM Headquarters, 111 Deer Lake Road, Suite 100, Deerfield, IL 60015.
The Agreement Form requires that you select a specific Material Type and Material Subtype. The Material Type and Subtype help the Provider Reviewer ensure that the correct MTA Type is selected, but do not appear on the final Agreement Document. In addition, the Material Type and Subtype are used for search and reports.
Below are the Materials that TAD supports:
Users have several options when signing agreements:
- An electronic signature provides a method for confirming acceptance of a document without the need for a wet ink signature, or the purchase of digital certificates.
- The signature comprises a time stamp and the user’s identification information
- Organizations who wish to use electronic signatures must elect to support this form of signature in the Participation Agreement, which is submitted during registration.
- Once the agreement is in place, signatories affiliated with the organization can use an electronic signature to sign agreements.
Wet Ink Signature
- To sign using a wet ink signature, users may print the document, sign, and then scan and upload the document back into TAD. Users may also mail the original document back to the appropriate NIH technology transfer office
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